ERASMUS+ PROGRAMME UNIKOP STUDENT TRAINEESHIP MOBILITY

APPLICATIONS

PROJECT NUMBER: 2024-1-TR01-KA131-HED-000215261

APPLICATION CALENDAR

Announcement date: 12 November 2025

Application period: 27 November – 20 December 2025

Publication of placement results: 23 December 2025

Deadline for appeals: 30 December 2025

Orientation date: 15 January 2026

Deadline for waiving: 10 January 2026

WHAT IS THE UNIKOP TRAINEESHIP CONSORTIUM?

· The “KOP Region Universities Union” (UNIKOP) was established with the participation of universities providing education in the KOP Region and with the support and coordination of the KOP Regional Development Administration. Its aim is to develop academic and administrative cooperation among KOP Region universities in areas such as education and training, research and development, and community outreach; to enhance university–industry interaction and university–city integration; and to contribute to the future vision and development efforts of our country.

· The consortium is coordinated by Necmettin Erbakan University.

· For each project period, in line with the grant allocated to Cappadocia University, the consortium enables students to benefit from Erasmus+ Traineeship and Study mobilities.

HOW TO APPLY?

• All application, selection and placement procedures will be carried out online via turnaportal.ua.gov.tr.

• You can access the relevant call by typing KAPADOKYA ÜNİVERSİTESİ in the search bar on the website.

• IMPORTANT: If any of the information or documents required to be uploaded to the platform are missing, the candidate’s application will be deemed invalid.

• The specified application period for completing the online application procedures and uploading the required documents online must be strictly observed.

• After the specified date and time, it will not be possible to submit applications or upload documents to the system. No changes can be made once applications are submitted.

• At the initial application stage, there is no need to submit hard copies of any documents to academic units or to the International Relations Office.

• Please carefully review the application conditions before applying. By submitting an application, you are deemed to have accepted these conditions. In the post-selection process and in any case of dispute, the provisions of the relevant regulations and the conditions set out in this call text will be taken into account.

• It is MANDATORY that the mobility be completed by the first week of July 2026.

• Depending on budget availability, the International Relations Office may decide to place fewer or more students than the number of quotas announced.

• Candidates whose applications are successful will be allocated a grant to support their expenses abroad.

Important: Grants are intended as a contribution only and are not designed to cover all expenses related to the activity. The grant may not be sufficient to cover all your expenses during your stay abroad.

• The number of students to be selected with grant support is 1.

***All students applying for this mobility are deemed to have accepted the conditions specified on this page and the implementation of the evaluation criteria laid down in the Turkish National Agency Erasmus+ KA131 2024 Programme Guide.

DOCUMENTS REQUIRED FOR TRAINEESHIP MOBILITY APPLICATION

1) It is compulsory to submit, at the time of application, a letter of acceptance/invitation from the organisation where you plan to do your traineeship.

Students must find their own traineeship host organisation, conduct the necessary correspondence and obtain a letter of acceptance. This document will be uploaded to the application system.

The letter must necessarily include the following information:

- It must be written on the official letterhead of the host organisation;

- It must state that the activity is within the scope of Erasmus+ Traineeship Mobility;

- The start and end dates of the traineeship,

*This period must be at least 60 days. (Unless otherwise specified in your grant agreement, a maximum of 60 days of your traineeship will be funded.)

*Before determining these dates, please research the average duration of your visa application process.

- The subject of the traineeship or the traineeship position;

- The name of the host organisation and the location of the traineeship;

- The name, position and contact details of the signatory.

2) Current Transcript of Records

3) Foreign Language Proficiency Document (The exam result of the language exam administered by Cappadocia University on 15 March 2025 will be valid.)

4) **If our students hold one of the following certificates whose equivalence is recognised – CPE, CAE, Cambridge C2 Proficiency, Cambridge C1 Advanced, TOEFL iBT or PTE Academic – or any of the KPDS/ÜDS/YDS/e-YDS/YÖKDİL/e-YÖKDİL exams accepted as equivalent, and upload a result document proving that they meet the minimum level required for mobility, they will be exempted from the Foreign Language (English) Exam. In such cases, the respective exam score will be considered as their Foreign Language (English) Exam result.

ELIGIBILITY CRITERIA FOR TRAINEESHIP MOBILITY

1. To be an active student enrolled in a formal (on-campus) study programme at Cappadocia University (first-year students may also apply).

2. For associate and bachelor’s degree students, to have a minimum cumulative GPA of 2.20. (If the minimum GPA is met, having failed courses does not prevent the student from applying for mobility.)

3. The student must provide proof of at least A2 level proficiency in the foreign language required by the host country or organisation (for the Departments of English Language and Literature and English Translation and Interpreting, a minimum of B1 level is required).

4. If the student has previously benefited from mobility within the same study cycle, the total duration of previous and new mobilities must not exceed 12 months.

IMPORTANT POINTS

• Students who are in a position to graduate (not yet graduated but eligible to graduate at the end of the academic year) may apply.

• The traineeship field must be related to the student’s current study programme.

• It is the responsibility of the student to find the host organisation/university/company where the traineeship will be carried out.

IMPORTANT INFORMATION ABOUT THE TRAINEESHIP HOST ORGANISATION AND DURATION

Traineeship duration

• Within the scope of the 2024 Erasmus Project call, the duration of Traineeship Mobility must be at least two months (60 consecutive days).

• Within a single study cycle, students may carry out Erasmus+ Traineeship Mobility for a maximum of 12 months. For example, if you have already benefited from 10 months of Erasmus+ Study/Traineeship mobility at bachelor’s level, you cannot apply for a new Erasmus+ Traineeship Mobility in subsequent periods.

• Unless otherwise stated in your grant agreement, your traineeship duration will be funded for 60 days by the International Relations Office.

• It is foreseen that traineeship mobility within the scope of Erasmus will be completed in the summer of 2023.

• Bachelor’s students can obtain information from their department coordinators regarding how many days of the traineeship will count as compulsory and how many as voluntary, and the maximum duration of traineeship allowed.

TRAINEESHIP MOBILITY QUOTA INFORMATION

• The number of students to be funded is 1.

• The total quota indicated above has been determined on an estimated basis. After the completion of applications, the International Relations Office may decide, based on its assessment, that fewer or more students will participate in the activity with grant support.

TRAINEESHIP HOST ORGANISATION AND SCOPE

A traineeship is a period during which a beneficiary undertakes vocational training and/or gains work experience in an enterprise or organisation in another Programme Country. The traineeship programme must be related to the student’s enrolled programme/department and contribute to the trainee at a professional level.

This relevance will later be checked through the approval of the Learning Agreement for Traineeships by the Erasmus+ Department Coordinator; please inform them once you have chosen your traineeship host organisation. The signing of the Learning Agreement for Traineeships or the allocation of grant support by the International Relations Office does not guarantee that your Erasmus+ Traineeship Mobility will be recognised as a compulsory internship at Cappadocia University.

When searching for a traineeship placement, based on feedback from our students to date, we suggest that you:

- Talk to your department coordinator and search online for institutions related to your profession and the city/country you plan to go to, using the names of relevant institutions you encounter in your courses.

- Send your CV and a motivation letter (or a short application email explaining your motivation to apply to the institution) to the organisations you have selected, in order to obtain a letter of acceptance. You may send your CV and motivation letter by e-mail.

- If you receive more than one offer, please make sure to inform the institutions whose offers you will not accept.

The following organisations are not eligible as host institutions for higher education traineeship mobility within the scope of Erasmus+:

European Union Institutions and EU agencies, and organisations such as National Agencies that manage EU programmes.

***Following the evaluation of applications, the International Relations Office reserves the right to revise the quotas.

EVALUATION PROCESS

The evaluation process will be carried out in several stages as follows:

• 1st stage: During evaluation, a general ranking will be made without regard to department diversity, and the results of the language exam administered by the School of Foreign Languages of Cappadocia University on 15 March 2025 will be taken as the basis.

• 2nd stage: For candidates who waive from the mobility, candidates on the reserve list with the highest evaluation scores will be contacted in descending order of their ranking.

1. Reserve candidates will be ranked from the highest to the lowest score in each unit, regardless of department differences.

2. In the event that two students from the same department have the same score, priority will be given to the student in the higher year of study. If they are in the same year, priority will be given to the younger student.

ANNOUNCEMENT OF SELECTION AND GRANT ALLOCATION RESULTS

Student selection will be carried out by the International Relations Office in line with the selection criteria specified in the 2024 Erasmus+ Programme Guide and approved by the Cappadocia University Exchange Programmes Committee.

The selection and grant allocation for Erasmus+ student mobility are carried out by ranking the students who meet the minimum eligibility criteria from the highest to the lowest score, taking into account the evaluation criteria and weightings announced by the Turkish National Agency.

IMPORTANT

Candidates who will apply for mobility are responsible for carefully reading the eligibility conditions, evaluation criteria and grant amounts available at https://erasmus.kapadokya.edu.tr/our-activities/erasmus-ka131-project. The evaluation criteria will not be announced separately.

The student or staff member who is awarded mobility is fully responsible for their visa application procedures and the outcome of such applications. Conducting and completing visa procedures is entirely the responsibility of the mobility beneficiary.

For questions not covered in this call text, you may send an e-mail to erasmus@kapadokya.edu.tr.